CRA-Ready Categories

Expense Tracking for Canadian Businesses

Track business expenses with CRA-ready categories. Include expenses in client invoices and generate tax-ready reports. All with automatic GST/HST handling.

Start Tracking Expenses

January 2026 Expenses

$1,847.50

Office Supplies - Staples

Office Supplies

$145.99

Client Meeting Travel

Travel

$287.00

Adobe Creative Cloud

Software & Subscriptions

$79.99

Client Lunch - Acme Corp

Meals & Entertainment

$67.50

Everything You Need to Track Business Expenses

Simple, powerful expense tracking built right into your invoicing software

Quick Expense Entry

Add expenses in seconds. Enter amount, select category, add description. Optionally link to a client or project for easy invoicing later.

CRA-Ready Categories

Pre-configured expense categories that match CRA requirements. Office supplies, travel, vehicle, meals, professional fees, and more.

Include in Invoices

Billable expenses can be included in client invoices with one click. Perfect for reimbursable project costs, travel, and materials.

Receipt Uploads

Attach receipt photos or PDFs to expenses. Keep everything organized for CRA record-keeping requirements. Never lose a receipt again.

Expense Reports

Generate reports by category, date range, client, or project. Export to CSV for your accountant. Perfect for tax time and financial planning.

Project-Based Tracking

Link expenses to specific projects. See total project costs including time and expenses. Bill clients accurately for all project-related costs.

CRA-Ready Expense Categories

Pre-configured categories that match CRA tax deduction requirements

Office Supplies

Paper, pens, equipment

Travel

Flights, hotels, transport

Vehicle

Gas, maintenance, parking

Meals

Client meals, business dining

Software

Subscriptions, licenses

Professional

Legal, accounting fees

Subcontractors

Freelancers, contractors

Marketing

Advertising, promotion

How It Works

From receipt to tax deduction in 4 simple steps

Add Expense

Enter amount, category, and description

Attach Receipt

Upload photo or PDF of your receipt

Link to Client

Optionally link to project for billing

Generate Reports

Export for taxes or include in invoice

Why Use iBill for Expense Tracking?

More than just a spreadsheet

All-in-One

Expense tracking and invoicing in one place. Bill clients for expenses instantly.

Tax Ready

CRA-ready categories. Export reports for your accountant at tax time.

Never Lose Receipts

Digital receipt storage keeps everything organized and accessible.

🎁

Included

Unlimited expenses, unlimited receipts. Get started in minutes,.

Frequently Asked Questions

How does expense tracking work in iBill.ca?

Add expenses as you incur them - enter the amount, select a CRA-ready category, add a description, and optionally attach the receipt. Expenses can be linked to clients or projects for easy invoicing.

Can I include expenses in client invoices?

Yes! When creating an invoice or converting project work, you can include any unbilled expenses. They appear as line items on the invoice with GST/HST calculated automatically.

What expense categories does iBill.ca support?

iBill.ca includes all major CRA-ready expense categories: Office Supplies, Travel, Meals & Entertainment, Vehicle, Subcontractors, Software & Subscriptions, Professional Fees, and more. Perfect for tax time.

Is the expense tracking feature included?

Yes! Track unlimited expenses, upload receipts, and generate reports. No surprises.

Can I generate expense reports for taxes?

Yes, you can generate expense reports by category, date range, or project. Export to CSV for your accountant or for CRA record-keeping requirements.

Start Tracking Your Expenses Today

Try iBill.ca's expense tracking for your Canadian business.

Get Started

Related Resources

Receipt Tracking Expense Categories CRA Tax Reporting