Ontario Invoice Software with Automatic 13% HST

Invoicing Ontario Clients From Another Province

If you're a business based in Alberta, BC, Quebec, or anywhere else in Canada, and you're invoicing a client located in Ontario, the Canada Revenue Agency's place-of-supply rules determine which tax you charge — and it's not your province's rate. For most services and digital products delivered to an Ontario client, you charge 13% Ontario HST, not your home province's GST or PST. iBill.ca handles this automatically based on your client's province on file.

Three common cross-province scenarios

• Alberta freelancer invoicing a Toronto client: Charge 13% HST (Ontario rate), not 5% GST (Alberta rate). The revenue still counts toward your Alberta GST return, but the tax collected flows through to the Ontario portion of your HST remittance.
• BC consultant invoicing a Mississauga client: Charge 13% HST, not BC's 5% GST + 7% PST. iBill.ca does not apply PST to Ontario invoices regardless of your home province.
• Quebec agency invoicing an Ottawa client: Charge 13% HST, not 5% GST + 9.975% QST. Your client's Ontario address controls the tax treatment.

This is not something you can figure out with a tax calculator alone — the calculator gives you the rate, but the invoice software enforces the place-of-supply logic across every line item, every client, and every return. iBill.ca's address-based tax engine means you never have to remember which rate to apply — just pick the client and the correct tax appears.

Your HST registration number must appear on every invoice over $30

CRA's Excise Tax Act Section 3 requires your 9-digit Business Number followed by the RT0001 program identifier (e.g., 123456789RT0001) on any invoice to an HST registrant for a supply over $30. iBill.ca prints this automatically once you add it to your organization profile — you never have to remember it per-invoice.

Point-of-Sale rebates for children's clothing, books, and diapers

Ontario provides an automatic point-of-sale rebate that removes the 8% provincial portion of HST for specific categories — children's clothing and footwear, children's car seats, diapers, feminine hygiene products, print newspapers, and books. If you invoice these items, charge 5% GST only (not 13% HST). iBill.ca supports tax-exempt line items for these cases — mark the line as exempt and the reduced rate flows through automatically.

HST filing frequency depends on your revenue

CRA assigns filing frequency based on your annual taxable supplies: annual ($1.5M or less), quarterly ($1.5M–$6M), or monthly (over $6M). Most Ontario small businesses start on annual filing. iBill.ca generates HST return reports for any period you choose — run them quarterly or annually depending on your assigned schedule. See CRA tax reporting for the full workflow.

Input Tax Credits on home office and vehicle expenses

Ontario HST registrants can claim ITCs on HST paid for business expenses — including the business-use portion of home office costs, vehicle expenses, and meals (50%). iBill.ca's expense tracking automatically captures HST paid on each expense and flows it into your ITC total on the return. No manual reconciliation at quarter-end.